The Exhibitors Access Manager allows you to give (or block) Exhibitors access to their Exhibitor Profile for your event.
There are 3 main sections to the Access Manager:
Path: Exhibitors > Access Manager
Account Status and Global Actions
Here, you'll see a pie graph displaying the current account status of all of your exhibitors in the show. Every time you send an invite to an Exhibitor, the pie graph will change to show you an updated view of who's set up their account, who's been invited to set up an account, and who hasn't been invited or set up an account.
Here, you can assign account emails and send account invites in bulk from this section. Note: You must assign an account an email before you send it an invite! For more details on setting up Exhibitor account emails, click here.
You can also globally lock/unlock your exhibitors' ability to edit their profiles!
- Assign Emails to Individual Accounts: Assign either your Exhibitors' Public or Admin email addresses to be their account email addresses.
- Send or Resend Invitations to Edit: Send (or re-send) Account Invites in bulk.
- Lock or Unlock Profiles: Globally turn on/off your exhibitors' access to their accounts. (Their status will reflect in the "Lock Profile" column in the Individual Account List & Access Level further down the page.)
Custom Message Options
Customize the text that goes out when you send an account invite!
You can add documents from the Links and Documents section of the admin. Make sure to click "Save Updates" when you're finished with your Custom Message!
Individual Account List & Access Level
Here, you can selectively send invites to Exhibitors on an individual basis and view their account status.
You can also restrict access to and display certain features for Exhibitors individually or in bulk, and restrict access to exhibitor accounts altogether!
Individual Accounts List & Access level
Here you can turn on features that your exhibitors will have access to, change the account email address associated with an exhibitor's account, lock the exhibitors profile so that they cannot make changes when the event is live, and resend invitations to set up their accounts.
After an exhibitor has set up their account, they will log in using the Admin login page.
Here, you can turn on or off which features (Personnel, Services, Videos, Photos, Contact form, Chat, and Stats) your Exhibitors have access to and will display for that exhibitor in your show, on either an individual or bulk basis.
If the system hasn't updated your Exhibitors account email addresses or if you want to update an Exhibitors email address, you can click on the 'click to assign email' option located under 'Account Email' to add or update their email address.
Check the box in the "Lock Profile" column to block access to an exhibitor's account, preventing them from making any changes to their profile. Uncheck the box to allow them access again. (Note: Locking a profile does not remove their profile or prevent it from being displayed, only an exhibitor's access to edit it.) For more information on locking and un-locking exhibitor profiles, click here.
You can resend invites if your Exhibitors have forgotten to set up their accounts.
- Exhibitor Accounts are tied to Account Email addresses only, not the Exhibitors themselves. The Exhibitor account email address is the email address that is required to set up their account. The email address located under the 'Contact Us' information in the 'Exhibitors List' could be used by representatives delegated to manage the Exhibitors booths and therefore, ensure that invitations to set up Exhibitor accounts are sent to the account email address only.